Declaration of consent
on the processing and transfer of data
The consenting party agrees (i) to participate in an initial dental consultation with local partner dentists ("Partner Dentists") and to have a 3D scan made of his/her dental situation so that an individualized treatment plan can be drawn up for the potential purchase of DrSmile aligners and / or (ii) to consult Partner Dentists for a follow-up of the treatment result that has been obtained (“Refinement”) and/or for accompanying measures or follow-up measures, e.g. IPR, attachments, progress control, fixed retainer (“Further Measures”). He/she agrees that in this context personal data and health data about him/her will be stored and processed by DZK Deutsche Zahnklinik GmbH, (“DZK”) Königsallee 92a, 40212 Düsseldorf, Germany and/or Urban Technology GmbH, (“UT”) Brunnenstraße 128, 13355 Berlin, Germany (“UT and DZK are together referred to as “DrSmile Group Companies”) and Partner Dentists and will be stored, passed on and processed in whole or in parts to each other or cooperating third parties („Cooperation Partner”).
In case he/she has initially concluded a treatment contract with SSS UK Services Ltd., (“PlusDental UK”) 130 Wood Street, London, England, EC2V6DL, United Kingdom and now consults a Partner Dentist to be provided with a Refinement and/or Further Measures, he/she agrees that the initial PlusDental treatment documentation (examination of findings, 3D bite scan, photo documentation, medical history, treatment planning, 3D simulation of the planned course of treatment, etc.) can be viewed, forwarded and/or processed by Partner Dentists, DrSmile Group Companies and/or Cooperation Partners, if and to the extent necessary in order to provide the Refinement or Further Measures.
Subject of consent
● General personal data, e.g.: Name, address, contact details, gender
● Health data, e.g.: Information on illnesses, dental condition, 3D scan of the dentition, previous illnesses, medical history results
● Data collected in connection with surveys
● Photographic documentation (pictures)
● Contract-relevant data, e.g. classification as an S, M or L package customer.
Purpose of consent
DrSmile Group Companies and/or Partner Dentists requires data, in particular but not limited to general personal data of the consenting party in order to contact him/her if necessary and to be able to fulfil the treatment contract between the Partner Dentist and the consenting Party and to produce and deliver the aligners and/or to provide Refinements and Further Measures. For this purpose, a 3D scan of the dentition, as well as pictures of the consenting party can be created (if applicable). DrSmile Group Companies also store the results of the anamnesis interview and other health data, some of which is mentioned above, in accordance with Art. 9 of the DSGVO, as well as all other contract relevant data.
Where necessary for the purpose of data storage, medical clarification and planning (by the respective DrSmile Group Company but also by Partner Dentists), the preparation of the treatment plan, the provision of Refinements and Further Measures and the production of the aligners (by cooperating dental laboratories), DrSmile Group Companies and/or Partner Dentists pass on collected data in whole or in parts to each other and to Cooperation Partners (which in part belong to the same group of companies anyway, to which DrSmile Group Companies also belong).
When selecting Cooperation Partners, DrSmile Group Companies undertake to ensure that a level of data protection comparable to that in the EU is maintained and, in particular, that data can only be disclosed if the respective Cooperation Partner is legally obliged to do so. DrSmile Group Companies also work to ensure that Cooperation Partners use the so-called EU standard contractual clauses approved by the EU Commission, which are then deemed to be sufficient guarantees within the meaning of Art. 46 of the Data Protection Regulation.
The collection, storage and transfer of data is thus intended to enable smooth processing of the planning and delivery of aligners as well as optimal consultation and follow up of the person giving consent.
The consenting party declares his/her consent to the processing, storage and forwarding of personal data relating to him/her, including health data. He/she also consents to the preparation, storage and forwarding of photographic documentation, for example, 3D scans of dentition. The person giving his/her consent also agrees that all the above-mentioned data may be passed on by the Partner Dentists and DrSmile Group Companies to each other and Cooperation Partners.
The consent also includes the transfer of data to other Cooperation Partners for the purpose of fulfilling the purpose of the contract, such as dental laboratories for the preparation of the treatment plan and for the production of the aligners as well as for securing the delivery. The use of the data for purposes other than those mentioned is not permitted unless there is a lawful change of purpose within the meaning of Art. 6 IV DSGVO.
The consenting party agrees that DrSmile Group Companies may contact him/her for the purpose of further contract implementation, information and advertising purposes by post, (also partially unencrypted and thus theoretically less secure) e-mail, SMS, via social networks and/or messenger services (e.g. Whatsapp) or by telephone and may also record telephone calls for the purpose of documentation, quality assurance and for the purpose of proof of the conclusion of the contract, under the circumstances that the person giving consent provides the necessary contact information.
The consenting person also agrees that his/her data may be passed on to Cooperation Partners for marketing purposes, provided that his/her data is anonymized immediately after being passed on (this means before any further processing).
The person giving consent is entitled at any time to request information from DrSmile Group Companies about the data stored about him/her and to request that it be corrected, deleted or blocked.
The consenting person agrees that his/her data may be processed in anonymised form for clinical study purposes and passed on to Cooperation Partners for this purpose.
This consent can be revoked at any time and without giving reasons by informal declaration to DrSmile Group Companies with effect for the future.
Data processed prior to the revocation of consent shall remain unaffected by the revocation and shall not be automatically deleted; however, the general rules on existing deletion claims on the basis of the GDPR shall apply. In case of queries regarding this declaration of consent or other data protection-related concerns, the consenting person may contact the responsible data protection officer (e-mail: [email protected]) at any time.